Steele County Job Application PDF

 

NDSU Extension in Steele County is seeking a part-time Administrative Assistant to serve as a support person for work in all areas of Extension programming. This is 15 hours per week, a non-benefited position employed by Steele County. Duties include answering and routing phone calls, greeting clientele during office visits, maintaining accounts and reports, preparing mailings, ordering supplies, and assisting Extension Agents in preparing for meetings/events. Candidates require proficiency in MS Office software (Word, Excel, Publisher, Outlook, & PowerPoint).

Interested parties can find the job application at www.co.steele.nd.us.  Please submit an application and resume to Steele County Auditor; PO BOX 275 Finley ND 58230.  The deadline to apply is 4 pm December 2, 2019.  Steele County is an Equal Opportunity Employer.
 

 

Administrative Assistant

NDSU Extension Steele County

 

Position Description:  The administrative assistant for NDSU Extension in Steele County serves as support person for all Extension program areas, which includes: Community, Vitality;  Livestock Management; Farm Business Management; Crop Management;  Natural Resource Management;  Family Economics; 4-H Youth Development;  Human Development and Family Science; Nutrition, Food Safety and Health; and Horticulture and Forestry.  This is a 15 hour per week, non-benefited position and is employed by Steele County. The ability to take initiative, prioritize, organize tasks, and work as a team is crucial to success in this position, as well as excellent written and oral communication skills.

 

Responsibilities:  The position includes, but is not limited to, the following responsibilities:

 

• Answer and route incoming calls, help keep track of clientele visits and phone calls, take messages from calls if Agent is unavailable or busy with clientele, forward incoming calls when Agent is out of the office, greet and direct visitors, receipt money, deposit incoming money in the local bank, mail correspondence submitted by Agents and answer public’s questions about services available.
• Prepares/attends as needed, and performs follow up duties for all 4-H, Agriculture, Horticulture, Homemakers, Township Officers, Crop Improvement, Weed Control Board, and other educational meetings held by the Extension office. Responsibilities may include but are not limited to: handling registrations, scheduling meeting or event locations, assistance in acquiring presenters, judges, and volunteers; promoting events by designing programs/posters/brochures, contacting media; lining up presentation equipment, prepares news releases/newsletters, compiles results of contests or evaluations, process any invoicing or payments related to the event, print photocopies, laminate and cut paper, and any other duties assigned.
• Responds to client requests in a general way by providing literature or, in the case of technical requests, by referrals to Extension Specialists in absence of Extension Agent with a courteous and positive attitude.
• Position requires proficiency in MS Office software (Word, Excel, Publisher, Outlook, PowerPoint) and the ability, willingness, and confidence to ask for help in order to learn and use new software programs needed by NDSU Extension.
• Set-up and maintain administrative financial accounts, reports, reimbursements, and vouchers.
• Data entry and maintenance of various online records (4-H enrollments, FairEntry, Pesticide Certification, ES237 etc.) and reports.
• Files, maintains, updates, and organizes educational publications, 4-H materials, and other materials. Order/update publications and other materials as needed and requested.
• Design and prepare brochures and newsletters; proofread and edit materials created within the office.  Prepare mailings of letters and newsletters.
• Helps plan, organize, and assist with 4-H Achievement Days, 4-H Recognition Day, and other county or district-wide events as needed.  Assist with county 4-H State Fair entries.
• Maintains inventory and organization of office supplies and equipment.  This also includes programming supplies (4-H ribbons, folders, envelopes, stamps, etc.).
• Participate in regular office staff meetings to update staff calendars and discuss office business to be conducted for the upcoming week or month.
• Update and perform general maintenance of county NDSU Extension Website and other online media (Facebook).

 

Professional Conduct, Appraisal, and Development:

• Works under the direct supervision of County Extension Agents on workdays assigned. This also means that if you have issues or concerns, you are required to address them to the Agent with the County Chair/Department Head position. If you are unable to solve the issues or concerns with the Department Head, you must refer to the Steele County Employee Policy Manual on handling grievance procedures.
• Establishes and maintains a positive attitude and an effective working relationship with supervisors, staff, and organizations associated with the Extension office, and favorably represents Extension in contact with the public by being courteous and polite to clientele & agents in person, on the phone, at events, and in e-mails.
• Listens and cooperates with Extension Staff when involving new ideas and thoughts to improve Extension programming. Your input and ideas are valued and you are encouraged to share your thoughts. However, negative comments or feedback when asked to perform a task are unacceptable.
• Participates in Support Staff Conference and other professional development experiences, provided by NDSU Extension, as needed and appropriate to carry out duties.

 

Additional information:

• The Extension office opens at 8 AM and closes at 4:30 PM.
• As a Steele County employee, you are to follow the guidelines and county policies stated in the Employee Policy Manual.
• Two designated days a week (Monday/Wednesday or Tuesday/Thursday) will be assigned based upon the preference of the employee hired. During the busy 4-H season (June, July, August, and October) and Pesticide Training season (January, February, and March), you may be asked to help on additional days. The department chair will work closely with you to ensure that you do not go over your allotted hours. Workdays will be kept track of on an office calendar.
• Work as a team. Include and inform Agents when working on materials so that the office can support each other and be included.

Steele County is an equal opportunity employer.
 

---

 

NDACO Presidents Tour

Click Link to View Video: 2019 NDACO YouTube Presidents Tour
 

---